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Property management

Tenants, from the first search to the signed lease

Every tenant gets a record with their search, their documents and their lease, and a board that shows where each one stands.

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The tenant record

One record per person.Everything you need to put them forward.

Rent budget, desired move-in, lease length, household size, gross income and preferred areas sit on the record, next to the four tenant documents and their review.

What the app does for tenants

The same record, the same portal and the same automations your buyers have, set up for renting.

  • Documents with review

    ID, payslips, the employer's statement and the previous landlord's statement. Each is uploaded, then approved or rejected with a reason, as buyer documents are.

  • Income against the rent

    Tenants are matched to houses on rent, with their gross income at least your agency's multiple of the rent: 4 by default, changed in Settings.

  • One person, several roles

    A tenant can also be a buyer, a seller or a landlord on the same record. Notes, tasks and activity show the role they were written under.

  • Co-tenants

    A partner or co-tenant is a relation on the tenant's record and signs every lease the tenant signs.

  • Checked before Documents

    Where your agency runs the Wwft check, a tenant moves into Documents only once their check is approved.

  • Their own portal

    Tenants upload their documents and find their lease and invoices in your branded portal.

  • Automations ready as drafts

    Welcome, documents reminder, viewing tips and next steps after the lease. Nothing is sent until you turn one on.

The tenant pipeline

  1. 01

    Onboarding

    Add the tenant by hand, by import or from your website, and invite them to the portal.

  2. 02

    Documents

    The tenant uploads their ID, payslips and statements in the portal; you approve or reject each one.

  3. 03

    Viewings and application

    A confirmed viewing moves the tenant on. Move them through Application and Approved by landlord as the landlord decides.

  4. 04

    Lease signed

    Assign them to the house and send the lease. When the rental starts they move to Lease signed on their own.

Pricing

No monthly price for rentals. A fixed fee when one starts.

You pay once for every tenant you couple to a landlord's home, charged when the rental starts. Every rental feature is included, with unlimited members.

€ 10once per rental, excl. VAT
See pricing

Questions about tenantsAnything else? Ask us.

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Does Buyerbase screen tenants for me?
It collects and reviews what you ask for: the four tenant documents, the gross income against your multiple of the rent and, where you run it, the Wwft check. It does not run a credit check; the decision stays with you and the landlord.
Can a tenant also be a buyer?
Yes. A person can carry the Buyer, Seller, Tenant and Landlord tags at once, each with its own step. The record has one address and a switch between the views.
Who sees a tenant's documents?
The tenant's own agent, members who may see all tenants, a colleague covering during a leave, and owners and admins. Nothing about a tenant is shown on the buyer side.
Can I import my tenants?
Yes. Imports have a tab per tag, so tenants come in with the Tenant tag. People who already exist get the tag added instead of a second record.
What does it cost?
No monthly price. You pay € 10 once per tenant and landlord coupling, charged when the rental starts, excluding VAT.

More in property management

Rentals, tenants, landlords, companies and the Wwft check share the same records in the same app.

Run your rentals where you run your sales

Tenants, landlords, leases and rent invoices in the same app as your buyers and sellers. No monthly price: you pay when a rental starts.

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